If time passes between assigning an assessment and teachers entering data, you may find that students have left or joined the group and that the markbooks you have created no longer accurately reflect your class membership. The markbooks that have been created will not update automatically; you will need to refresh the markbooks to update the student list.
You can refresh the student list by going to the markbook that needs to be updated and by clicking the ‘REFRESH STUDENT LIST’ button in the top right of the markbook.
You will then be given the option to add and remove students who have been added or removed from the associated class in your MIS since the markbook was created. Select ‘Add students…’ to add in any new students who have joined the class since the markbook was first assigned. Select ‘Remove students…’ to remove any students who have left the class since the markbook was first assigned. You can select one or both of these options. Once you’ve made your selection, click ‘Confirm’.
It is important to note that you will not be able to reinstate any students that are removed from a markbook unless they rejoin the class in your MIS as removing them from the markbook is final. You will also not be able to remove any students from a markbook if you have entered any data such as marks or absences for them; this data must be deleted before they can be removed.
If you find that your class lists are still incorrect after refreshing the markbook, please ask your Smartgrade Admin to refresh the markbook from the marketplace.
If this still does not correct your class lists in the way you expect, please check your MIS to ensure that the joiners and leavers are set up correctly. After the information in your MIS is corrected, we will pull this into Smartgrade overnight and you will be able to refresh the markbook again the following morning.