If time passes between assigning an assessment and teachers entering data, you may find that student class memberships have changed. The markbooks that have been created will not update automatically; you will need to refresh the markbooks to update the student list.
If you only have one markbook to update, you can do this from within the markbook itself. If you need to update the markbooks for an assessment that has been assigned to multiple classes, the most efficient way to do this is through the Marketplace.
Find the assessment for the markbooks you’d like to update in the Marketplace and click the ‘Assign’ button. You will then be given the option to add and remove students who have been added or removed from the associated class in your MIS since the markbook was created. Select ‘Add students…’ to add in any new students who have joined the class since the markbook was first assigned. Select ‘Remove students…’ to remove any students who have left the class since the markbook was first assigned. You can select one or both of these options.
It is important to note that you will not be able to reinstate any students that are removed from a markbook unless they rejoin the class in your MIS as removing them from the markbook is final. You will also not be able to remove any students from a markbook if you have entered any data such as marks or absences for them; this data must be deleted before they can be removed.
Click the ‘Next’ button. You will then be given the option to assign the markbooks to additional classes or delete unused markbooks that have been assigned. If you just need to update the student lists then you do not need to change anything on this screen; just select ‘Assign’. All current markbooks for this assessment will then be updated.
If you find that your class lists are still incorrect after refreshing the markbook, please check your MIS to ensure that the joiners and leavers are set up correctly. After the information in your MIS is corrected, we will pull this into Smartgrade overnight and you will be able to refresh the markbook again the following morning.